Add a Workspace to SAP Build Work Zone, advanced edition

Before you start, download these image files so that they’re on your computer ready for you to add to your workpage for the workspace that you’ll create.

• workspace_sales_header.png
• workspace_row2_image1.jpg
• workspace_row2_image2.jpg
• workspace_image_with_icon1.png
• workspace_image_with_icon2.png
• workspace_image_with_icon3.png
• workspace_image_with_icon4.png

Workspaces are the building blocks of SAP Build Work Zone, advanced edition. You can add all kinds of content to your workspace and you can invite other users to join as members.

1. In your site, click Workspaces in the top-level menu, and then click New Workspace. You can also use the New Workspace button on the right.

   

2. Select No Template from the dropdown list of available templates.

   

   You can also select one of SAP’s out-of-the-box templates. In this case, you’ll get a professionally designed workpage with widgets including everything you need to get started quickly. You can then customize the content to suit your needs. For this tutorial, you won’t use a template.

3. Enter this name for your workspace: Sales Management. In workshops, use: <your unique identifier>_Sales Management.

   Tip: Always use a name that would help users distinguish your workspace from others.

4. Copy and paste this description for your workspace: Use this workspace to manage our team sales orders and collaborate!

5. Select Private.

   Selecting private makes your workspace available to a specific set of members that you’ve invited to the workspace. If you later want to make it public so that everyone in the company can see it, click Edit Workspace Settings at the top of your screen and change the setting to Public.

6. Click Create.

   

Your workspace is created and you can now start building your workspace.

Now, let’s add content to the workspace.

When you create a new workspace, the header has a dark and light blue background. You can replace this background with your own.

1. Hover over the background in the workspace header to expose the Edit cover photo button and select Upload Photo.

   

2. Browse for the following image that you downloaded: workspace_sales_header.

3. Reposition your photo to display it as you want, and then click Save.

   

In this step, you’ll add a workpage to your workspace - this workpage will describe the purpose of the workspace and will feature relevant content.

1. Click + to add a tab for your workpage to the workspace navigation bar.

   

2. From the Add Tab to Navigation Bar screen, select the Workpage tile.

   

3. Enter a title for the workpage: Sales Orders.

   

4. Select the Workpage Type. You can either select an existing workpage or you can create a new one. In this tutorial, we’ll select New Workpage. Select the folder where you want to save it (usually the Content folder), and click Add.

   

This is your new workpage and you can start adding content to it:

In this step, you’ll add two text widgets next to each other in the first section of the workpage.

1. Click + to add a section to your workpage.

   

2. Click Add Widget in the first section to open the widget gallery.

   

3. Select the Text widget.

   

4. Design the Text widget as follows:

   | :————- | :————- | Text | Type in the following: Verify your sales orders with our sales managers. | Font | Select the text and change to Arial 14pt. | Color | With the text already selected, choose black from the chart.

   

5. On the right side of the widget that you’ve just added, click the + to add another column.

   

6. Click Add Widget in the second column and select the Text widget.

7. Design the Text widget as follows:

   | :————- | :————- | Text | Type in the following: More Information | Font | Select the text and change to Arial 14pt. | Color | With the text already selected, choose black from the chart.

In this step, you’ll add images to the second section.

1. Click the + under the first section to add a new section.

   

2. In the second section, click Add Widget.

   

3. Select the Image widget.

   

4. Click the link in the widget to browse for the image that you’ve saved on your computer and open it: workspace_row2_image 1

   

5. Hover over the image to expose the settings at the top right and click the cog icon to edit the image widget.

   

6. Design the Image widget as follows:

   | :————- | :————- | Caption | Carla Grant, Sales Manager | Caption Layout | Inline | Caption Alignment | Left

7. Click Save.

   

8. On the right side of this widget, click the + to add a new column.

   

9. Click Add Widget in the new column, select the Image widget, and then click the link in the widget to add this image that you saved on your computer: workspace_row2_image2.

10. On the top right of the widget that you’ve just added, click the cog icon to edit your image widget.

    

11. Design the second Image widget as follows and then click Save.

| :————- | :————- | Caption | Michael Hill, Sales Fulfillment Manager | Caption Layout | Inline | Caption Alignment | Left

12. Click + next to the second image widget to open a third column.

    

13. Add the following 4 image widgets one under each other in the third column. Keep clicking Add Widget and select an image each time until you’ve added all these images:

    | :————- | :————- | First image | workspace_image_with_icon1 | Second image | workspace_image_with_icon2 | Third image | workspace_image_with_icon3 | Fourth image |workspace_image_with_icon4

    

14. Click the cog icon at the top right of the first image widget and design as follows. When you’re done, click Save.

    | :————- | :————-
    | Caption |Sales Invoices | Caption Layout |Overlay | Background Opacity |0% | Caption Alignment |Left

15. In the same way, design the other 3 images as follows. When you’re done click Save each time:

    | :————- | :————-
    | Caption | Second image: Product Documentation

     
    Third image: Consider Your Sales Pitch

     

    Fourth image: Stay Involved
    | Link To |Add this link to the second image widget that you named Product Documentation: https://help.sap.com/viewer/product/WZ/Cloud/en-US
     
    Once you’ve published your site, you can click on this image to open the SAP Work Zone documentation product page.
    | Caption Layout |All images: Overlay | Background Opacity |All images: 0% | Caption Alignment |All images: Left

16. Use the dividers between the 3 columns to align all the images. Also make sure to adjust the More Information heading in line with the third column.

    

    This is how your second section looks:

    

17. To increase the spacing between this section and the first section, hover over the section to expose the settings on the right, and click the cog icon to edit the spacing.

    

18. Under Padding Top, add the value 30 pixels and click Save.

    

In this step, you’ll add an Action widget, a Forum widget, and a Feed widget.

1. Click + at the bottom of the second section to add another section.

   

2. Click Add Widget.

3. Select the Action widget in the new section.

   Adding an Action widget enables workspace members to choose from a selection of commonly used action types. In this tutorial, we want the workspace members to ask questions or add ideas.

   

4. Enter the Widget Title: Add Your Questions & Ideas.

5. Uncheck all options except for Ask a Question and Add an Idea. Click Save to add the widget to your workpage.

   

   Now let’s create the Forum widget.

6. Click the + next to the widget you just created to add another column.

   

7. Click Add Widget.

   

8. Select the Forum widget.

   Adding a Forum widget enables a workspace member to view questions, ideas, and discussions submitted by their workspace members.

   

9. Under Maximum Items to Display, move the slider to number 2, change the title to What would you like to know?, and click Save.

   On the workpage, only 2 of the questions, ideas or discussions from the forum will be displayed.

   

10. To increase the spacing between this section and the section above, hover over the section to expose the settings on the right, and click the cog icon to edit the spacing.

    

11. Under Padding Top, add the value 30pixels and click Save.

    Now let’s add the Feed widget.

12. Add another section.

13. Click Add Widget

    

14. Select the Feed widget and keep the default setting to show all events in the feed. Click Save.

15. Now Publish the workpage to make it visible to members of the workspace. Without doing this, the workpage is only visible to you.

    You can save your workpage as a draft so check how it looks before publishing.

    

16. In the popup, leave the Show in Feed Updates selected and click Publish.

    

    By leaving the Show in Feed Updates checked, all workspace members will be informed of your changes. In the future, if the changes you make to your workspace aren’t significant, you can uncheck this option.

Apart from the Forum widget, you’re going to add a dedicated Forum tab to the navigation bar of your workspace. From this tab, workspace members can see all the questions, ideas, and discussions in the forums that have been created for the workspace.

1. Click the + icon.

   

2. In the Add Tab to Navigation Bar screen, under the Content category, select the Forums tile to add it as a tab to your workspace navigation bar. You’ll get a list of all the forum topics in the workspace.

   In the next steps, you’ll ask a question in the forum.

3. Go back to your workpage by clicking the Sales Orders workpage in the navigation bar.

   

4. Scroll down to your Actions widget that you added previously and click Ask a Question.

   

5. Add this question: What is our sales forecast for the coming year? Then click Publish so that members will be able to see your question. You’ll get a confirmation message that your question was created.

   

6. Go back to your workspace by using the breadcrumbs at the top.

   

Note that your question has been added to your workpage as well as to your feed.

This is how your workspace looks:

Closing